A Financial System You Can Actually Trust

Clean and up-to-date books + automated workflows + decision-ready dashboards delivered as a reliable financial system, not a stack of confusing reports.

Built for service businesses, real estate teams, contractors and established owner-led companies that want confidence in their numbers without managing bookkeeping themselves.

What you get:

Clean and reconciled books as the foundation so reports reflect reality
A predictable monthly close that you can rely on every month
Dashboards for cash, profit, and trends that update automatically
Automation that keeps the system clean and reduces manual rework
Optional AI-assisted insights to surface patterns and questions worth attention

Start with a Financial System Health Check →

Trusted by service businesses and real estate teams nationwide

No obligation. In 5-7 minutes, you’ll get a personalized diagnosis showing exactly where your clarity gaps are and the fastest path to decision-ready numbers.

When Your Books Are “Fine” But You Still Don’t Trust the Numbers

Over 60% of small business owners with bookkeepers still hesitate before making financial decisions.

Most small business owners don't actually have a bookkeeping problem. They have a financial clarity problem.

When information is incomplete, reports are hard to interpret, or workflows are inconsistent, you end up second-guessing decisions even if you technically "have a bookkeeper."

You might recognize yourself here:

You don’t fully trust your numbers, even when reports are delivered
You hesitate before making financial decisions
Tax time feels reactive instead of routine
You sense there are blind spots, but can’t quite see where

Three Common Scenarios We See

Which one describes your situation?

DIY Books

You spend late nights fixing transactions or categorizing expenses
You're never sure everything is correct
Your Profit & Loss feels overwhelming instead of helpful
You’re always “a little behind” and it never feels clean

What this costs you: 10+ hours/month + constant stress + tax season chaos

What you need: Full system build from foundation up

Basic Bookkeeper

Transactions are technically reconciled, but clarity is still missing
Reports arrive, but without context or explanation
There's no automation, and you’re constantly asked for documents
You’re never fully confident you’re looking at the right numbers

What this costs you: $300-$1,500/month for reports you don't trust

What you need: The clarity layer (dashboards + automation + insights)

No Books at All

You rely on bank balances, Stripe, or PayPal to guess profitability
You hope tax time won't be painful
You worry there are risks or issues you can't see
You know it’s unsustainable, but you don’t have time to fix it

What this costs you: Constant financial anxiety + expensive tax prep + potential audit risk

What you need: Cleanup + full system build

Find Out Which Solution Fits Your Situation →

The Real Cost

You hesitate on decisions.

You carry a quiet and constant financial anxiety.

And as your business grows, the complexity increases faster than your confidence.

Here's what messy or "just okay" books actually cost:

Time: 5-15 hours/month managing bookkeeping or chasing updates (worth $1,000 - $3,000 in your time)
Money: $500 to $2,000 extra in tax prep fees because your CPA has to clean up your books
Opportunity: Delayed hiring, pricing, or expansion decisions because you don't trust the data
Peace of Mind: Constant worry about what you might be missing

Messy or “just okay” books don’t just cost time.

They cost clarity, momentum, and peace of mind.

Why Most Bookkeeping Still Feels Confusing

Traditional bookkeeping produces reports designed for accountants, not business owners who need clear and timely answers to run their business.

Here's what typically happens:

You get a Profit & Loss statement. It's 3 pages long. You see:

- "Cost of Goods Sold: $18,423"

- "Operating Expenses: $31,205"

- "Net Income: $12,891"

But you still don't know:

Is that good or bad compared to last month?
Where did the extra $5,000 in expenses come from?
Can I afford to hire that person I need?
Am I actually profitable, or just cash-flow positive?

That's the clarity gap.

Reports exist. Numbers are technically correct. But you still can't confidently make decisions.

That's why so many small business owners feel stuck with:

- Reports that technically exist, but don't make sense

- Numbers that change month to month and never feel "final"

- No clear view of what's actually driving cash flow or profit

Even when the books are “done,” clarity is missing

What’s Actually Going Wrong

Most bookkeeping focuses on recording the past, not supporting decisions.

There’s often:

- No consistent close process.

- No clear source of truth.

- No system connecting transactions, reports, and insights into something you can rely on.

So instead of confidence, you get hesitation.

The Kellcat Approach: A Financial System, Not Just Books

With the Kellcat Financial System, bookkeeping becomes the foundation, not the finish line.

Your numbers are:

Clean and reconciled the same way every month
Closed on a predictable schedule
Translated into dashboards that show what’s actually happening
Supported by lightweight automation that keeps the system stable as your business grows

The goal isn’t more reports. The goal is numbers you trust and can act on every month in order to achieve your business objectives.

What Makes This Different:

Traditional Bookkeeping

Transactions categorized

Monthly reports emailed

PDFs you rarely open

Manual processes

Chase for updates

Reports designed for CPAs

"Let me know if you need anything"

Kellcat Financial System

Clean books as the foundation

Decision-ready dashboards

Plain-English summaries

Automation that keeps things stable

Predictable rhythm you rely on

Insights designed for business owners

Proactive monthly delivery

Traditional Bookkeeping: You get reports.

Kellcat Financial System: You get clarity.

Ready for books that stay clean every month without the stress?

Start with a Financial System Health Check →

No obligation. If we’re not the right fit, we’ll tell you upfront.

See Your Finances Clearly At a Glance

Each month, your dashboard highlights exactly what matters without digging through spreadsheets or reports.

Business owners don’t want more spreadsheets. They want clear answers they can trust.

Instead of this: 20-page Profit & loss PDF you never fully read.

You get this: One visual dashboard showing everything that matters in 10 seconds

Your Dashboard Shows:

Revenue, expenses, and profit trends → Is the business growing of flat?
Cash-flow visibility you can act on → Can I make that hire or big purchase?
The biggest month-over-month changes → Where did that extra $8K in expenses come from?
Key small-business metrics → Revenue per client, burn rate, runway
Top vendors & categories → Who am I spending the most with?

One clean dashboard delivered automatically each month.

Your numbers stay accurate in the background. Your dashboard gives you clarity in seconds so you can make decisions with confidence.

Below is a real example of the financial clarity your business receives each month. No accounting background required. If you can read a chart, you can use this.

Cash Position: See exactly how much cash you have vs. what's committed
Profit Trend: Up 12% vs last month - growing sustainably
Expense Breakdown: Payroll (42%), Software (8%), Marketing (15%)
Red Flags: Marketing spend jumped $2,400 - worth reviewing ROI

This is what decision-ready looks like.

What You Get With the Kellcat Financial System

A complete and automated financial back office designed for business owners who want clarity, not complexity.

Everything works together so your numbers are accurate, current, and easy to act on every month.

1. Clean and Accurate Bookkeeping Every Month

The foundation everything else depends on.

Your books are kept clean, reconciled, and up to date so reports reflect reality not estimate or guesswork.

Kellcat handles:

Monthly transaction categorization
Bank, credit card, loan reconciliations
Chart of accounts setup and ongoing cleanup
Monthly financial statements (Profit & Loss + Balance Sheet)
A clean year-end package for your tax professional

Outcome: Your books are always current and tax-ready, not just caught up during a last-minute scramble.

Timeline: Every month, like clockwork

2. Automations That Remove Busywork

So the system runs without constant follow-ups.

Your workflows shouldn't rely on memory, manual reminders, or chasing documents. Kellcat builds lightweight automations that keep everything moving quietly in the background.

Examples include:

Missing document & receipt reminders
"Books are ready" notifications
Internal workflows that keep tasks moving
Optional weekly snapshots so you never lose track of cash position

Outcome: It feels like a small finance team working quietly behind the scenes.

Timeline: Built during onboarding, refined over first 90 days

3. A Simple, Visual Dashboard You Can Actually Use

Answers in seconds, not 20-page reports.

Instead of scrolling through PDFs, you get a clean and visual dashboard that shows exactly what matters.

Your dashboard highlights:

Revenue, expenses, and profit trends
Month-over-month changes
Cash-flow insights (where supported by your bank)
Top vendors & categories
Key small-business metrics, not accountant jargon

Outcome: In 10 seconds, you know what's happening financially.

Timeline: Delivered with your dashboard every month

4. A Plain-English Monthly Summary (AI-Assisted)

So the numbers actually make sense

Each month, you receive a short written summary that explains what changed and what’s worth paying attention to where it’s created with AI assistance and reviewed for clarity.

You’ll see:

What changed versus last month
Where major expenses shifted
Whether revenue is trending up, down, or flat
Any unusual activity or patterns
A few simple insights or questions to consider

Outcome: You don’t guess what the numbers mean. We explain them.

Timeline: Delivered with your dashboard every month

What This Feels like in Practice:

Day 1-10 of each month: Kellcat completes bookkeeping and reconciliations in the background

Day 10-14: Month is closed, dashboard refreshed, summary generated

Day 14: You receive one message: "Your books are closed. Your dashboard is updated. Here's what changed."

Day 15: You spend 2-3 minutes reviewing your dashboard and summary

Result: You know exactly where you stand. No chasing. No stress.

One Monthly Service. One Integrated System.

Bookkeeping · Automation · Dashboards · Clear Insights

The goal isn’t more reports.

The goal is numbers you trust and can confidently act on every month.

Not sure where to start? The Health Check shows exactly what your business needs next.

Start with a Financial System Health Check →

Your Books, Fully Automated - With Human Oversight Where It Matters

Smart automations handle the busywork.

Kellcat handles the accuracy, consistency, and oversight.

Your books stay clean, dashboards stay current, and insights arrive every month without manual effort or constant meetings.

What's handled for you each month:

Monthly categorization & reconciliations
Automated document and receipt reminders
"Books are ready" notifications - no guessing
Dashboards refreshed and delivered automatically
AI-assisted insights explained in plain English
Async-first communication - no standing meetings
Tax-ready books all year long

Your financial back office runs quietly and reliably in the background so you can focus on running your business, not managing your books.

What Business Owners Say About Kellcat

Trusted by small business owners who value clean systems, accurate bookkeeping, and clear financial insight.

Start with a Financial System Health Check →

No obligation. You’ll get clear next steps in just a few days.

How Working With Kellcat Works

A simple and structured system to get your books clean, keep them current, and turn them into clear and decision-ready numbers every month.

Async-first and streamlined.

You’ll always know what’s happening and what comes next.

Step 1 - Financial System Health Check (30 minutes)

A quick fit + clarity check to confirm what you need and the fastest path to “clean + reliable.”

You’ll answer a few questions (or do a short call) so we can understand:

Your business type + revenue model (service, real estate, e-commerce, etc.)
Your current bookkeeping situation (DIY, behind, messy, or “fine but confusing”)
Your tools (Accounting Software and connected apps)
What’s breaking clarity right now (cash flow, profitability, taxes, reporting)

Outcome: You leave knowing what’s wrong, what “good” looks like, and what it will take to fix it.

If we're not the right fit, we'll tell you up front.

Step 2 - Clear Proposal & Onboarding (1-5 business days)

If it’s a fit, you receive a simple proposal with scope, timeline, and a clean starting plan.

What you get:

Clear scope + what’s included
Pricing + start date
A simple agreement + secure payment process

Once approved, we:

Connect your accounting software file (or set it up properly)
Connect bank/credit card feeds and key apps
Organize your financial documents in a clean folder structure
Set up your client portal for documents + communication

Outcome: You know exactly what’s happening, who’s doing what, and what the next milestone is

Step 3 - Clean Up and Stabilize Your Books (2-8 weeks depending on how far behind)

If your books are behind or messy, we run a one-time cleanup project to make the system reliable.

This typically includes:

Catch-up and reconciliation (bank/credit cards/loans)
Cleanup of categorizations and duplicates
Chart of accounts alignment (so reports match how you run the business)
Fixing common “clarity breakers” (owner draws, transfers, uncategorized, loan payments)

Outcome: Your books become accurate, current and ready for an easy monthly close.

Step 4 - Build your Dashboard & Automations

(30-90 days)

Now that the foundation of your books is clean and stable, we build the “clarity layer” on top.

We create and refine:

Your initial financial dashboard (profit, cash, trends, key metrics)
Lightweight automations (document reminders, “books ready” notifications, and etc.)
Internal workflows that keep everything moving quietly in the background

This phase is refined over the first 30-90 days to ensure accuracy, consistency and clarity as real data flows through the system.

Outcome: You feel organized, supported, and always in the loop without chasing updates or managing the process yourself.

Step 5 - Monthly Rhythm: Books, Dashboard, Summary (Ongoing, every month)

The system runs on a predictable schedule every month.

Each month, we:

Complete your bookkeeping and reconciliations
Close the month consistently
Refresh your dashboard
Review results with an AI + human check for patterns, changes, or issues
Send a short and plain-English summary with links to your dashboard

No standing meetings required. Communication is async-first and streamlined.

Outcome: One clean message every month:

"Your books are closed. Your dashboard is updated. Here’s what changed."

Is the Automated Financial Clarity System Right for You?

For You If...

You run a service-based business, agency, consulting firm, professional business, or small LLC/S-Corp
Your revenue is $200K - $5M+ and growing or stable.
- You're past the startup stage and need real systems
You want clean and reliable numbers you can confidently share with partners, investors, or lenders.
- Decision-making requires trust in the data
You’re willing to let go of DIY bookkeeping and monthly stress
- You value your time at more than $100/hour
You prefer streamlined, async communication
- No standing meetings, no constant check-ins, just monthly delivery
You want clean books, helpful automations, and a simple dashboard without hiring or managing a team
- One integrated system, one monthly investment

Not a Fit If...

You are looking for lowest-cost bookkeeping option rather than a long-term financial system
- If price is the only factor, there are cheaper options (but without the clarity layer)
You want to be involved in every transaction or review each detail manually
- This system is designed to run in the background
You expect daily on-call support or unlimited meetings
- We are async-first with prompt responses, not 24/7 availability
You need deep and weekly CFO-level strategy calls
- We coordinate with your CPA or CFO, but this is not a full-time CFO service
Your books are 2+ years behind with complex entity structures and need forensic accounting
- We handle standard cleanup, but extreme situations may need a specialist first

Not Sure?

You'll get a personalized diagnosis showing exactly whether Kellcat is the right fit for your situation.

Simple, Transparent Pricing

The Kellcat Financial System starts at:

$750 to $2,500 per month

Most clients fall between $1,200 and $1,800/month, depending on

business complexity, monthly activity, and automation needs.

This covers a complete and automated financial back office,

not hourly bookkeeping or piecemeal reports.

Your pricing is based on:

Monthly transaction volume → More transactions = more categorization work
Number of financial accounts or entities → Multiple bank accounts, credit cards, LLCs, etc.
Automation depth & dashboard requirements → Custom metrics, multi-location tracking, etc.
Your business model and reporting needs → E-commerce, real estate, service-based each have unique needs

What You get for Monthly Fee:

Full Bookkeeping → All monthly categorization, reconciliations and financial statements
Automated Workflows → Document reminders, "books ready" notifications, internal automations
Decision-ready dashboard → Visual cash, profit, trends delivered monthly
AI-assisted summaries → Plain-English explanations of what changed and why
Predictable monthly close → Books closed consistently within 7-14 days
Tax-ready books → Clean year-end package for your CPA
Client portal access → Secure document storage, communication, dashboard access
Async support → Quick responses to questions without standing meetings

One-Time Cleanup (If Needed):

If your books are behind, we’ll complete a one-time cleanup project first

(typically $500–$6,000, depending on how far behind and how complex).

What cleanup includes:

- Catch-up reconciliations (all accounts, all periods)

- Categorization cleanup and duplicate removal

- Chart of accounts restructuring

- Fixing common clarity breakers (owner draws, transfers, etc.)

We’ll outline this clearly upfront before any work begins.

Want exact pricing?

Every business is different. Take the Health Check and we'll give you a clear scope and fixed monthly rate - no surprises

Get Your Exact Monthly Price →

Fixed pricing. No pressure.

Meet the Founder Behind Kellcat

Hi, I’m Brian Kelly, founder of Kellcat Bookkeeping.

I bring 15+ years of experience working with financial systems and a software-engineering mindset to create a bookkeeping system that is:

Calm
Reliable
Automation-first
Built for business owners who don't want drama around their finances

I started working with numbers long before my engineering career, helping in my family’s accounting and tax business. That's where I first saw how unclear books increase stress, uncertainty, and poor decision-making.

Kellcat exists because too many businesses were stuck between DIY bookkeeping they didn’t trust or bookkeepers who delivered reports without clarity.

Kellcat is intentionally built as a systems-driven, async-friendly practice that is designed to run quietly in the background while giving you clean books, clear insights, and your time back.

Work With Kellcat →

Frequently Asked Questions (FAQ)

Do you work with businesses outside Colorado, or only local clients?

Yes. Kellcat works with businesses across Colorado and the entire U.S. Our systems are fully remote and async-friendly, so everything from onboarding to monthly updates happens through secure tools, not in-person meetings.

If you are in Colorado, great. If you're across the country, we support you just the same.

Which accounting software platforms do you support (Quickbooks, Xero, etc.)?

We support the few leading small-business accounting platforms:

- QuickBooks Online

- Xero

- Puzzle

- Digits

- Zoho

If you're using spreadsheets or another tool now, we can help you transition smoothly into the system that best fits your business.

How is this different from using Quickbooks Online by itself?

Quickbooks Online (QBO) is accounting software. It's a tool, not a system.

QBO by itself:
- Stores your transactions

- Generates reports

- Requires YOU to categorize, reconcile, interpret, and act on the data

Kellcat Financial System:
- Uses QBO as the foundation

- Adds automation that keeps categories and business workflows clean

- Builds decision-ready dashboards on top

- Delivers plain-English summaries that make sense

- Runs predictably every month without you managing it

Think of this way: QBO is like having Excel. Kellcat is like having a finance team that uses Excel to give you clear answers.

Do you handle tax preparation, or do you work alongside my CPA?

We do not file taxes and that's intentional.

We specialize in:

- Clean monthly books

- Clear dashboards

- Automated workflows

- AI-powered monthly summaries

We then coordinate with your CPA (or help you find one) so they get complete and accurate books without requesting endless documents from you.

Can I see a sample dashboard before signing up?

Absolutely. During your Discovery Call (which happens after the Health Check), we'll show you:

- Sample dashboards from businesses similar to yours

- What metrics we'd track for your specific industry

- How the monthly summary would look

You'll know exactly what you're getting before making any commitment.

How many meetings or calls are required each month?

Almost none. Kellcat is designed for async communication, not meetings.

Typically:

- Onboarding may include 1 short call if needed

- After that, communication is handled through your secure client portal

- You receive one clean monthly message: "Your books are closed and your dashboard is updated."

If you ever need help, we respond promptly - no recurring calls required. However, you do have an option of scheduling a meeting with us at anytime if you prefer to discuss with us in person or virtually.

How long does onboarding take for the Kellcat's Automated Financial Clarity System?

Most businesses are fully onboarded in 10-14 days. If cleanup work is needed first, that phase typically takes 2-6 weeks depending on how far behind things are.

You'll always get a clear and upfront onboarding plan.

What happens if my books are messy, behind, or incorrect?

This is extremely common and exactly what we're build to fix.

If you books are behind, we complete a one-time cleanup and stabilization project that:

- Brings all financial current

- Fixes categorization issues

- Removes duplicates and errors

- Rebuilds or clean up your chart of accounts

- Prepares your books for monthly maintenance

Once everything is accurate and stable, we move you into the monthly rhythm.

Will I still need to log into Quickbooks or Xero or Puzzle or Digits or accounting software after signing up?

Only if you want to.

Most clients rarely log in again because they rely on:

- The monthly dashboard

- The AI-powered summary

- The clean monthly close message

You always have full access, but we handle the actual bookkeeping for you.

Can you coordinate with my existing CPA, CFO, or tax professional?

Absolutely.

We regularly collaborate with:

- CPAs

- Tax preparers

- Fractional CFOs

- Internal finance teams

They appreciate our clean and consistent books and monthly financial clarity.

What if I switch from another bookkeeper? How does the transition work?

Transitions are smooth and structured. Here's the typical process:

1. Review → We review your current books to assess accuracy and identify issues

2. Clean → We fix any errors, duplicates, or categorization problems

3. Standardize → We align your chart of accounts to match how you run your business

4. Build → We set up automation, dashboards, and workflows

5. Launch → We take over the monthly rhythm

Most transitions are complete within 4-6 weeks, and you'll always know exactly what's happening at each stage.

What happens if I need to cancel?

No long-term contracts or cancellation fees.

You can cancel with 30 days' notice. We'll provide:

- Final month-end close

- All historical files and reports

- Clean handoff documentation for your next bookkeeper or CPA

We want you to stay because the system works, not because you're locked in.

Is this bookkeeping system a good fit for small or early-stage businesses?

Yes, if your business needs clarity, not complexity. The system was build for lean and growing businesses.

You are a good fit if you want:

- Clean books without managing a bookkeeper

- Dashboard clarity instead of spreadsheets

- Automations instead of manual reminders

- A quiet and predictable monthly finance rhythm

Many clients join when they're small because they want clarity before growth.

What exactly is included in the monthly financial dashboard?

Your dashboard shows exactly what matters and nothing you don't need.

Each month you will see:

- Revenue, expenses, and profit trends

- Cash flow indicators

- Vendor and category breakdowns

- Your biggest month-over-month shifts

- Key performance metrics

- Simple, visual insights you can understand at a glance

No spreadsheets. No accountant jargon. No confusion. No more scrolling through 20-page PDF reports.

How do I get help or support if questions come up?

You will have access to a secure client portal for:

- Questions

- File Sharing

- Requests

- Clarifications

- Dashboard

- Reports

- Scheduling a Meeting with us

We respond quickly, and you'll never feel left in the dark.

Does this replace my CPA or tax advisor?

No. We complement your CPA, not replace them.

Kellcat gives you:

- Accurate books

- Monthly clarity

- Organizing systems

- Clean reports

Your CPA uses this information to file taxes without chaos or chasing documents.

What types of businesses are the best fit for Kellcat's Automated Financial Clarity System?

Our best-fit clients include:

- Service-based businesses

- Agencies and consultants

- Property management companies

- Real estate teams/investors

- Construction/ Home Remodelers / Contractors

- Trade Service Providers

- Online and professional service providers

- Creative professionals

- Established or growth-stage LLCs and S-Corps

- Owners who value clarity, automation, and low-stress finances

If you want clean books, helpful automations, and a dashboard you can actually use, this system was built for you.

Ready to Stop Stressing About Your Books?

You deserve clean numbers, clear answers, and a bookkeeping system that runs quietly in the background,

not the one that steals your time and energy.

Imagine This:

It's the 12th of the month. You get a notification: "Your books are closed. Dashboard updated."
You open your dashboard. Cash position, profit, trends - everything you need is right there in 10 seconds.
You read a 3-paragraph summary: "Revenue up 8% vs. last month. Payroll stable. Marketing spend increased $2,400 - worth reviewing ROI."
You make a confident decision about hiring that new person.
You didn't chase anyone. You didn't reconcile anything. The system just worked.

That's what the Kellcat Financial System feels like.

If You're Ready To:

Have accurate and tax-ready books every single month
See your financial health clearly in one simple dashboard
Let automations handle the tedious busywork
Get short, plain-English explanations you actually understand

…the Kellcat Financial System is built for you.

Start with a Financial System Health Check →

What you'll get in 5-7 minutes:

- Personalized Diagnosis of where your clarity gaps are

- Clear understanding of what's breaking down in your current system

- Honest assessment of whether Kellcat is the right fit

- Know what your next steps are

Or, prefer to talk first:

Schedule a Discovery Call →

Ask a Question →

Schedule a Time to Chat with Us Now:

Find out how you can pay yourself what you deserve!

Kellcat Bookkeeping

Clean, accurate, stress-free finances - powered by bookkeeping, automation, dashboards, and clear monthly insights.

Serving businesses nationwide with local roots in Denver Metro and Colorado's mountain communities including Summit County, Breckenridge, Frisco, Dillion, Silverthorne, Keystone, and the Vail Valley.